Purchasing Coordinator (Defense Technology)

Location: Hybrid, with at least 3 days per week in the Arlington, VA office; applicants must be able to obtain and maintain an active Secret U.S. Security Clearance.

Salary: $65,000–$80,000 per year, excluding bonuses, commissions, tips, and benefits.

Company

hirify.global is a defense technology company developing solutions for defense industry customers.

What you will do

• Support purchasing equipment, materials, supplies, services, and other products in compliance with company procedures, regulatory requirements, and CPSR standards.
• Process and issue purchase orders from approved requisitions, maintain modifications and closeouts, and monitor supporting documentation.
• Expedite open orders by confirming supplier acknowledgments, delivery schedules, shipping status, tracking information, and potential delays.
• Coordinate with suppliers, Procurement, program personnel, Logistics, Accounts Payable, and internal customers to resolve order, delivery, shortage, damage, credit, and invoice issues.
• Assist with three-way matching, purchasing credit card reconciliation, returned materials, supplier credits, replacement shipments, and discrepancy resolution.
• Maintain procurement records, tracking reports, supplier correspondence, performance data, and purchasing information in Deltek Costpoint and other systems.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field, or equivalent relevant professional experience.
• 0–2 years of experience in purchasing, procurement, supply chain, logistics, or administrative support.
• Strong organization, attention to detail, problem-solving, initiative, follow-through, teamwork, and customer-service orientation.
• Excellent written and verbal communication skills for working with suppliers, internal customers, and team members.
• Ability to track open orders, follow up consistently, identify delivery delays, communicate issues, and escalate matters when appropriate.
• Basic understanding of purchasing processes, purchase orders, invoices, supporting documentation, part numbers, quantities, product descriptions, and Bills of Materials.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to maintain accurate records, learn procurement systems and regulatory requirements, and work independently on routine assignments.
• Ability to obtain and maintain an active Secret U.S. Security Clearance.

Nice to have

• Experience with Microsoft SharePoint and organized purchasing records.
• Familiarity with purchasing documentation and file structures.
• Purchasing or supply chain certification.

Culture & Benefits

• Entrepreneurial culture with collaborative office environments.
• Generous benefits package, competitive PTO, and paid holidays.
• 401(k) with immediate vesting and matching.
• Optional 9/80 schedule with the second and fourth Friday off each month.
• Tuition assistance, professional development resources, and pre-tax commuter benefits.
• Monthly Tech Connect events, employee recognition awards, social events, and catered lunches.