Legal Assistant (Aerospace)

Location: Hybrid in South Salt Lake, Utah; candidates must be within reasonable commuting distance and work onsite at least three days per week. Additional onsite attendance may be required for document execution, notarization, meetings, and time-sensitive filings.

Company

hirify.global operates in aerospace, defense, manufacturing, and technology-related industries.

What you will do

• Coordinate, prepare, submit, and track corporate filings, annual reports, business registrations, licenses, permits, and compliance deadlines.
• Manage legal document systems, corporate records, executed agreements, retention procedures, electronic signatures, and contract milestones.
• Maintain legal workflows, compliance calendars, templates, tracking systems, internal requests, approvals, and legal vendor onboarding.
• Provide administrative support to the General Counsel and Legal Department, including calendars, meetings, agendas, travel, invoices, budgets, and correspondence.
• Coordinate notarization, witnessing, certification, authentication, apostilles, certified copies, and multi-party document execution.
• Support litigation, regulatory inquiries, investigations, legal holds, document production, research, and communications with outside counsel.

Requirements

• Associate's degree, paralegal certificate, or equivalent combination of education and relevant professional experience.
• At least 3 years of experience in a legal assistant, legal administrative, corporate legal support, or comparable professional role.
• Experience maintaining legal documents, corporate records, business registrations, or compliance tracking systems.
• Strong organization, prioritization, attention to detail, accuracy, written and verbal communication, and ability to manage competing time-sensitive deadlines.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with electronic document management systems, shared drives, and electronic signature platforms.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and interact professionally with executives, attorneys, employees, outside counsel, and regulatory representatives.
• Willingness and ability to work onsite at the South Salt Lake, Utah office at least three days per week.
• Current Utah Notary Public commission or willingness and eligibility to obtain one within a reasonable period following hire.

Nice to have

• Experience supporting an in-house corporate legal department and familiarity with corporate governance, subsidiary management, and business entity administration.
• Experience tracking business licenses, annual corporate filings, and regulatory deadlines across multiple jurisdictions.
• Familiarity with contract lifecycle management, legal document repositories, legal matter management software, and corporate compliance tracking platforms.
• Experience in a publicly traded company, regulated business, government contracting, manufacturing, aerospace, defense, or technology industry.
• Experience supporting corporate transactions, litigation, regulatory compliance, outside counsel, or third-party corporate service providers.

Culture & Benefits

• Hybrid work arrangement with remote work permitted on other scheduled workdays, subject to departmental needs and management approval.
• The role emphasizes ownership, accountability, organization, confidentiality, professional judgment, process improvement, communication, collaboration, and adaptability.
• A post-offer background check is required; candidates with criminal histories are considered consistent with federal and state law.
• Positions subject to ITAR/EAR restrictions require proof of U.S. citizenship or permanent residence and no need for sponsorship for export-restricted work authorization.
• Employment eligibility is verified through E-Verify and applicable Right to Work requirements.