Event Account Coordinator (Pharmaceutical Events)

Location: Hybrid role based in Overland Park, Kansas, with approximately 3 days per week in the Kansas City office; onsite event execution and physical travel may account for approximately 5–10% of the year.

Salary: $50,000–$55,000 per year

Company

hirify.global delivers virtual and in-person client experiences, including meetings, incentive programs, media events, and prize programs.

What you will do

• Manage attendee communications, registrations, hotlines, email, and mailings.
• Maintain event databases through data entry, proofing, reporting, and data transfer.
• Compose, proofread, and edit websites, virtual event platforms, marketing materials, and communications.
• Research destinations and venues; compare and coordinate vendors for transportation, hotels, and activities.
• Support client calls, meetings, event concept development, sales proposals, and team meetings.
• Assist with administrative work, shipping, inventory, onsite event execution, and problem-solving during events.

Requirements

• Bachelor’s degree required; experience in event planning, marketing, or a related field is desirable.
• Ability to multitask, prioritize, and manage time in a deadline-driven environment.
• Strong organization, exceptional attention to detail, and accuracy in work.
• Self-starter who is resourceful, flexible, optimistic, and able to take direction.
• Ability to work with people with different personalities and communicate proactively.
• Professional, high-level customer service skills.
• Excellent computer skills, including required proficiency in Excel and Word.

Culture & Benefits

• Hybrid work arrangement with regular office presence in Kansas City.
• Work includes both virtual and in-person events and active onsite execution.
• Role requires constant communication, facilitation, adaptability, and problem-solving during event delivery.
• Physical travel or in-office onsite execution may involve long hours and multiple moving parts.