Bilingual Administrative Assistant (Healthcare)

Location: New Brunswick, Canada; hybrid work environment. Other location: Montreal, Québec.

Salary: CAD 46,292–66,545 per year. A second base pay range of CAD 46,292–52,078 is also listed.

Company

hirify.global is a national health solutions partner providing insurance, primary care, and emergency medical services across Canada.

What you will do

• Provide dedicated, confidential administrative and coordination support to the Vice President, Health and Dental Operations.
• Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination.
• Coordinate internal and external meetings, including participants, rooms or virtual links, agendas, materials, and follow-ups.
• Liaise with external clients and consultants to schedule meetings and maintain a responsive professional experience.
• Support selected key events, leadership meetings, offsites, and stakeholder sessions through logistics, invitations, materials, and coordination.
• Maintain organized records and efficient administrative processes while handling sensitive information with discretion.

Requirements

• Post-secondary diploma or degree and/or relevant experience in administration or communication, with 5+ years of relevant work experience.
• At least 2 years of experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and changing deadlines.
• Excellent verbal and written communication skills with internal leaders, external clients, and consultants.
• Demonstrated discretion and sound judgment when managing confidential and sensitive information.
• Strong attention to detail and the ability to prepare accurate meeting materials, schedules, and correspondence.
• Ability to work independently, anticipate needs, and support smooth executive operations and event coordination.
• Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.
• Bilingualism in English and French is required for daily collaboration with teams and partners in Canada operating in both languages.
• Ability to work effectively in a hybrid work environment.

Nice to have

• Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment.

Culture & Benefits

• Purpose-driven organization focused on improving the well-being of Canadians.
• Employer-paid health and dental coverage from day one, wellness benefits, health resources, and fitness center discounts.
• Flexible work environment supporting work-life balance.
• Professional development through leadership programs, ongoing learning, and career growth pathways.
• Collaborative and inclusive culture where employee expertise and contributions are valued.