Team Assistant - Executive & Team Coordination

Location: Hybrid (remote/office) in Bucharest, Romania and Grad Zagreb, Croatia

Company

hirify.global develops energy technology and grid solutions, including HVDC transmission, grid stabilization and storage, high-voltage switchgears and transformers, and digital grid technology.

What you will do

• Provide administrative and organisational support to the Grid Technologies Product Management leadership team, including ad hoc coordination.
• Prepare and maintain documents, presentations, briefing materials, and team documentation using Microsoft Office tools.
• Organise meetings, workshops, and events, including documentation and follow-up actions.
• Create purchase orders and manage purchasing activities throughout the full process.
• Support newsletters, team updates, stakeholder engagement, and SharePoint content maintenance.

Requirements

• Strong organisational and coordination skills with a structured, reliable, and detail-oriented approach.
• Excellent communication skills and confidence preparing professional documents and presentations.
• Very good knowledge of Microsoft 365, including PowerPoint, Word, Outlook, Teams, and SharePoint.
• Fluent English in written and spoken communication is required.
• Proactive, service-oriented mindset and ability to collaborate with diverse stakeholders.
• Ability to manage multiple priorities while maintaining accuracy and quality.

Nice to have

• German language skills.

Culture & Benefits

• Hybrid remote/office work arrangement.
• Meal tickets, medical subscription, and private pension plan.
• Training opportunities, Bookster access, and wellbeing initiatives.
• Inclusive international environment with colleagues from more than 90 countries and over 130 nationalities.