Personal Assistant

Location: Bucharest, Dacia One, Romania

Company

hirify.global Romania provides software development, data management, non-financial risk and compliance, audit, and retail operations services to ING units worldwide from Bucharest.

What you will do

• Organize, prepare, and schedule meetings while managing Management Team members’ complex diaries.
• Assess the priority, sensitivity, and purpose of meetings, travel requests, and daily activities; issue reminders and follow up on action points.
• Record and manage meetings and written communication, respond to queries, and route matters to the appropriate people.
• Maintain internal and external contacts and act as a point of contact.
• Provide organizational, logistical, general, and technical support for business travel, meetings, conferences, seminars, receptions, media activities, and anniversaries.
• Handle administration for new staff, transfers, and leavers, including Management Team expense claims.

Requirements

• Experience as a Personal Assistant in a complex, international, and dynamic environment.
• Experience in a similar Personal Assistant role at executive level, preferably in large organizations.
• High-level written and verbal communication skills in English.
• Ability to work independently and collaboratively, set priorities, integrate tasks effectively, and solve problems with a solution-oriented approach.
• Flexibility, trustworthiness, proactivity, approachability, teamwork, and strong attention to detail.
• Ability to handle highly sensitive and confidential information and manage cultural differences.
• Ability to build networks and work effectively with other Personal Assistants and Business Managers.
• Proficiency with commonly used office applications, including Outlook, Word, Excel, PowerPoint, and Workday, with willingness to learn new tools.

Culture & Benefits

• Flexible working approach and a highly collaborative environment with fair, constructive feedback.
• Work in an international organization supporting services for 24 ING units worldwide.
• Close collaboration with Management Team members, Personal Assistants, and Business Managers.