Executive Assistant (AI)

Location: Vodnjan, Croatia; onsite

Company

hirify.global operates a global full-stack cloud communication platform with more than 75 offices across six continents and uses an AI-first approach to improve workflows.

What you will do

• Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel coordination, and correspondence.
• Manage executive communications, prioritize requests, redirect inquiries when appropriate, and handle sensitive or time-critical matters.
• Track urgent topics, follow up on decisions and actions, and maintain accurate, confidential electronic and physical documentation.
• Attend meetings, prepare structured minutes and summaries, and improve information flow between executives and other functions.
• Support corporate events, conferences, executive meetings, cross-functional initiatives, and ongoing projects.
• Use AI tools and digital solutions to automate routine tasks and improve executive productivity.

Requirements

• Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
• Excellent verbal and written communication skills with strong attention to detail.
• Strong organizational and time-management skills, including the ability to manage multiple priorities.
• Professionalism, discretion, and the ability to handle confidential information.
• Proactive, open-minded, solution-oriented, ownership-driven approach with the ability to anticipate needs and act independently.
• Comfort using AI-powered tools and digital assistants, with curiosity about new technologies and ways of working.
• Strong problem-solving skills, hands-on approach, adaptability, and resilience in a fast-paced environment.
• Confident use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and virtual communication platforms.
• Collaborative approach and ability to work across functions while supporting others.

Culture & Benefits

• Full-time employment in an office-first environment with work-from-home flexibility and flexible working hours; the role itself is onsite in Vodnjan.
• Compensation aligned with experience, industry, and market standards, with performance-driven bonuses and regular reviews.
• ESOP participation, time off, special leave days, and well-being support, with benefits varying by location.
• Internal mobility, upskilling, mentorship, onboarding, and training programs.
• Short- and long-term international mobility opportunities across global hubs.
• Inclusive, equal-opportunity workplace focused on diverse backgrounds, perspectives, and talents.

Hiring process

• Applications are reviewed only when submitted through hirify.global’s official Workday platform; applications through third-party platforms are not processed.