PMO / Project Control Support

Location: Lisbon, Portugal; remote work from anywhere in Japan if the client project allows, with work at a temporary office in Shinbashi, client, or project site.

Company

hirify.global delivers consulting and project services in global life sciences and IT transformation environments.

What you will do

• Support day-to-day PMO activities, project coordination, governance, and reporting.
• Develop, maintain, and monitor integrated project plans, milestones, deliverables, and schedules.
• Maintain RAID logs, dependency trackers, and follow-up actions, including escalation and resolution tracking.
• Prepare project status reports, dashboards, steering committee presentations, and executive management materials.
• Track budgets, forecasts, actual expenditures, cost variances, KPIs, timelines, and quality standards.
• Coordinate stakeholders and workstreams, facilitate governance meetings, document decisions, and improve project management processes and reporting efficiency.

Requirements

• Proven experience in PMO, Project Control, or Project Coordination roles within complex IT or business transformation projects.
• Strong understanding of project management methodologies, governance frameworks, and project lifecycle management.
• Hands-on experience maintaining integrated project plans, RAID logs, dependency trackers, and project reporting documentation.
• Experience with project financial management, including budget monitoring, forecasting, and cost tracking.
• Proficiency in Microsoft Excel, PowerPoint, and project management tools such as MS Project, Jira, or similar platforms.
• Experience preparing steering committee materials, management dashboards, and executive-level project reports.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Ability to coordinate multiple stakeholders, manage competing priorities, and work across different project workstreams.
• Excellent communication and stakeholder management skills, including the ability to present complex project information clearly and effectively.

Culture & Benefits

• Competitive salary and benefits package with long-term career development opportunities.
• Global, collaborative environment focused on life sciences talent, diversity, and mutual support.
• Workshops, academies, in-house training, and CHF 1,500 annually for professional development.
• Flat hierarchies, mentoring by senior leaders, and team integration activities.
• Remote work from Japan when permitted by the client project, plus up to 25 days of flexibility to work from a preferred global location with client permission.
• Up to 20 annual vacation days depending on seniority, additional time-off flexibility, a 10% annual performance bonus, anniversary bonuses, and referral rewards.