Administrative B2B Specialist (Travel-Tech)

Location: Hybrid, Chiasso, Switzerland

Company

hirify.global is a European travel-tech company specializing in dynamic holiday packages and technology-powered travel experiences.

What you will do

• Act as the administrative contact for the Partnership team, partner administration departments, and the internal Administration team.
• Learn partner business flows and specific requirements, representing Partnership and partner needs to Finance and communicating Finance requirements back to the team.
• Reconcile partner sales data against company system data monthly using Excel, investigate discrepancies, and align the figures.
• Provide data for accounting documents and take end-to-end responsibility for completing internal and partner administrative steps.
• Create and manage purchase orders covering the team’s payable invoices.
• Manage tasks autonomously, meet monthly deadlines, and improve processes using AI tools and automation.

Requirements

• At least 3 years of office work experience in administrative tasks.
• Excellent Excel skills, including VLOOKUP and pivot tables.
• Confident everyday use of AI tools for analysis and routine tasks, with curiosity to identify new use cases.
• Knowledge of administrative and accounting concepts, including invoices, credit notes, and purchase orders.
• Excellent written and spoken English.
• University degree required.
• High accuracy and attention to detail; autonomy, proactivity, and a problem-solving mindset.
• Good interpersonal skills and the ability to work effectively in a team.
• Ability to work in a developing environment where dynamics and guidelines can change quickly.

Nice to have

• Italian language skills.
• Degree in Economics.

Culture & Benefits

• Inclusive, friendly, and international environment with colleagues from more than 10 countries and over 48 nationalities.
• Full-time schedule of 36 hours per week, including a half working day on Fridays.
• Flexible start and end times.
• Possibility to work from anywhere for a period each year according to local regulations.
• Learning and development paths, e-learning platforms, internal training content, and Friday deep-work and learning time.
• Two paid volunteering days per year, social events, travel industry discounts, staff fares, and leave options aligned with local laws.

Hiring process

• Apply through the company’s job application process.