Executive Assistant

Location: Hybrid in San Diego, CA; must live within a commutable distance of the San Diego office for 2–3 scheduled on-site days per week. The posting also lists Palo Alto, CA.

Salary: $77,600–$116,400 annual base pay for US-based candidates, with potential bonus, incentive compensation, equity grants, and benefits.

Company

hirify.global is a global biopharma company developing medicines for serious diseases, with marketed therapies in sleep disorders and epilepsy and a growing oncology portfolio.

What you will do

• Manage calendars, prioritize schedules, and provide strategic administrative support to at least two senior leaders at SVP, VP, or ED level.
• Coordinate meetings, department activities, large group events, off-site meetings, and POA meetings across multiple time zones.
• Prepare materials for team meetings, board meetings, department updates, and other executive communications.
• Manage expense reports, contracts, purchase orders, and invoices for department vendors.
• Coordinate special and ongoing projects, including employee engagement initiatives, internal conferences, and off-site meetings.
• Collaborate with executive assistants and leaders across the company while handling other operational duties as assigned.

Requirements

• 5+ years of experience in an administrative or executive support function.
• Highly effective communication, collaboration, interpersonal, time management, organizational, and prioritization skills.
• Strong project management skills and the ability to multitask, prioritize work, function independently, and perform under pressure.
• Advanced proficiency in PowerPoint, including visual layout, slide design, and drafting, formatting, and finalizing professional presentations under tight deadlines.
• High attention to detail, strong integrity, and the ability to manage sensitive and confidential information appropriately.
• Knowledge of process and quality improvement efforts.
• Familiarity with Concur for travel and expense reporting and virtual communication systems such as Zoom and Microsoft Teams.
• Ability to learn quickly, demonstrate flexibility and enthusiasm, and take a proactive approach to departmental support.
• High school diploma required.
• Must live within a commutable distance of the San Diego office to support scheduled on-site days.

Nice to have

• Bachelor’s degree or equivalent in a relevant field.

Culture & Benefits

• Hybrid work arrangement with 2–3 on-site days per week in San Diego.
• Medical, dental, and vision insurance.
• 401(k) retirement savings plan.
• Flexible paid vacation.
• Potential annual cash bonus or incentive compensation and discretionary equity grants.