Payroll Implementation Analyst (UK Education Payroll)

Location: Remote, UK

Starting salary: up to £38,000 per year

Company

hirify.global provides products and services that help schools and over 100 Multi-Academy Trusts manage their people effectively through innovative people solutions.

What you will do

• Conduct line-by-line reconciliations of historical YTD payroll figures, including gross pay, net pay, PAYE, National Insurance, TPS, LGPS, and statutory deductions.
• Plan, execute, and evaluate parallel payroll runs for schools and Multi-Academy Trusts, comparing platform outputs with legacy payroll data and resolving discrepancies.
• Validate onboarding data, payroll system frameworks, technical build elements, account configurations, templates, and schema updates.
• Analyse and document payroll variances, identify root causes, and collaborate with implementation specialists and school or MAT finance teams.
• Perform system and account audits, apply payroll and pension legislation changes, and improve systems, documents, templates, and processes.
• Prepare audit-ready reconciliation sign-offs, payroll journals, operational summaries, and handover evidence for finance controllers and delivery teams.

Requirements

• Proven, documented payroll operational experience in a fast-paced environment.
• Up-to-date, comprehensive knowledge of standard UK payroll frameworks and pension delivery protocols.
• Practical experience and technical knowledge of computerised payroll systems, payroll implementation methodologies, and platform builds.
• Operational understanding of payroll compliance, legal parameters, and auditing structures.
• Ability to organise, manage, and deliver multiple customer payroll builds concurrently under tight schedules.
• Highly developed data management, structural data profiling, and spreadsheet analysis skills, with meticulous attention to detail.
• Excellent verbal and written communication skills, including the ability to explain reconciliation processes clearly to stakeholders.
• Strict adherence to internal Information Security policies and protocols, including UK GDPR data governance.
• Ability to develop and maintain detailed working knowledge of company products and features and perform administrative data validation and workplace support tasks.

Nice to have

• Experience with payroll setups specific to the UK education sector, Multi-Academy Trusts, or local authorities.
• Formal payroll or pension practitioner certification, such as CIPP or an equivalent industry qualification.
• Foundational experience with cloud-based SaaS platform implementations.

Culture & Benefits

• Flexible working is supported across the role.
• 32 days of holiday, including 25 days of annual leave and 7 company-wide days, plus Bank Holidays.
• Life Assurance at three times annual salary, private dental insurance, salary sacrifice pension, and enhanced maternity, adoption, and paternity leave.
• Wellbeing support includes a dedicated wellbeing team, virtual GP access, mental health support, counselling, health checks, Calm, and financial wellbeing coaching.
• Professional development training budget covering CPD courses, upskilling resources, and professional memberships, plus one paid volunteering day annually.
• Social committees organise team, office, and company-wide events.

Hiring process

• Phone screen.
• First-stage interview.
• Second-stage interview.