Office & Culture Manager

Location: Rotterdam, Netherlands. Office-first role requiring work from the Rotterdam office 5 days a week, with availability outside office hours when needed.

Company

hirify.global is a fast-growing, AI-driven company with professionals from more than 25 nationalities working across Rotterdam and Valencia.

What you will do

• Lead Workspot Happiness and manage daily office operations, including lunch, cleanliness, supplies, visitors, parcels, post, and office readiness.
• Manage facilities and building operations, serving as the point of contact for the landlord and overseeing the company car, apartments, hotels, and related contracts.
• Plan and execute hirify.global events, meetings, strategy days, and trips from concept through clean-up, including budgets, venues, suppliers, bookings, and on-the-day delivery.
• Manage expense reports, subscriptions, invoices, office policies, and budgets with accurate financial administration.
• Act as the first point of contact for visitors and basic IT issues, escalating problems when needed.
• Improve office layout and design, coordinate suppliers and quotes, and support employee moments such as birthdays, anniversaries, new arrivals, and gifts.

Requirements

• Office-first: work from the Rotterdam office 5 days a week.
• Availability outside office hours when needed, for example for Season Prep or Season Kick-Off.
• Experience in a comparable office management, event management, hospitality, or PA role. No fixed number of years is required; candidates who have just graduated are considered too early for the role.
• Experience organising events and business travel end-to-end, including budgets, suppliers, and travel bookings through travel tools.
• Ability to stay calm under pressure, set daily priorities, manage multiple tasks, and take initiative without being asked.
• Strong attention to detail, clear communication, high standards, and discretion with expense reports, invoices, and sensitive information.
• Accuracy with numbers, including expense reports, invoices, and budgets.
• Comfort with IT and basic troubleshooting, including laptops and printers.
• Fluent Dutch and English.

Nice to have

• Spanish language skills, given the Valencia office.

Culture & Benefits

• Opportunities to grow within the role and across hirify.global.
• International environment with more than 100 professionals from over 25 nationalities in Rotterdam and Valencia.
• Opportunity to contribute ideas and drive projects with ownership and freedom to innovate.
• 24/7 HelloFit gym access and an UrbanSportsClub discount.
• Company events and fresh daily meals in the office.
• Inclusive workplace welcoming applicants from all backgrounds, identities, and perspectives.

Hiring process

• Submit a CV and motivation letter or answer the motivation questions in the application.
• Record or upload a video of up to 2 minutes explaining who you are, what drives you, and why you want the role.
• Confirm willingness and ability to work from the Rotterdam office 5 days a week and indicate fluent languages.