Executive Assistant (Fintech)

Location: Amsterdam HQ; required to work five days a week in the office and flexible hours.

Company

hirify.global is an international financial trading company with a collaborative, non-hierarchical culture, global offices, and a close-knit working environment.

What you will do

• Manage the CEO’s complex calendar, communications, international travel, and changing priorities across multiple time zones.
• Act as a trusted gatekeeper and liaison between the CEO, Management Board, internal teams, and external stakeholders.
• Coordinate senior-level meetings, business trips, roadshows, board meetings, offsites, and strategic projects, including agendas, itineraries, logistics, and briefing materials.
• Prepare the CEO for meetings by coordinating pre-reads, presentations, and other relevant materials.
• Handle confidential information with discretion and manage expenses, invoices, and approvals accurately.
• Provide coverage with other Executive Assistants and respond outside standard working hours when required.

Requirements

• At least 5 years of experience as an Executive Assistant.
• Extensive experience supporting a CEO, C-suite, or Management Board executive. Experience in financial services, trading, or another fast-paced international environment is expected as the preferred background.
• Exceptional calendar management, organisation, prioritisation, and international travel coordination skills.
• Highly proactive and solutions-oriented, with sound judgement and confidence to take initiative independently.
• Strong interpersonal and communication skills with senior internal and external stakeholders.
• High discretion, integrity, professionalism, adaptability, attention to detail, ownership, and follow-through.
• Ability to manage shifting priorities and work effectively under pressure with a collaborative, hands-on approach.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus collaboration and AI platforms such as Claude, Copilot, and SharePoint.
• Excellent written and verbal English communication skills; comfortable working five days a week in the office and flexible hours.

Nice to have

• Additional language skills.

Culture & Benefits

• Thorough onboarding, Flow Academy, and access to domain-related conferences.
• Latest technology, ownership, and a collaborative, non-hierarchical work environment.
• Competitive salary, annual discretionary profit share, and comprehensive benefits.
• Daily catered lunch, coffee, a stocked kitchen and snack bar, plus an in-house bar and lounge.
• In-house gym, personal trainer sessions, bi-weekly massages, company boat, annual company trip, and other events.
• Opportunities for global rotations across offices worldwide.