Events & Marketing Coordinator - B2B

Location: Dallas, Texas; Houston, Texas; Lehi, Utah; or US remote. Employees within commuting distance of an office must work a hybrid schedule of 3 days in the office and 2 days from home; employees outside commuting distance may be considered for remote work. Travel is approximately 30% as needed.

Salary: $70,000–$77,000 USD per year.

Company

hirify.global provides a unified platform for compliance, prequalification, safety, and performance benchmarking for hiring clients and suppliers worldwide.

What you will do

• Coordinate the full operational lifecycle of assigned tradeshows and conferences, from planning and registration through onsite execution and post-event closeout.
• Manage exhibitor requirements, registration deadlines, booth services, freight, shipping, storage, installation, dismantling, and return shipments.
• Build and maintain timelines, checklists, production schedules, staffing plans, run-of-show documents, event trackers, budgets, and operational records.
• Coordinate show organizers, venues, general contractors, shipping providers, vendors, and internal creative and marketing partners.
• Prepare event materials, lead-capture systems, branded assets, stakeholder communications, and post-event handoffs.
• Use approved AI-enabled tools to improve workflows, verify outputs, protect confidential information, and implement process improvements.

Requirements

• Bachelor’s degree in Marketing, Communications, Event Management, or a related field is preferred.
• 3+ years of experience in event coordination, field marketing, or tradeshow management, preferably in a B2B environment.
• Experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.
• Exceptional organization and attention to detail, with a systematic approach to multiple workstreams, dependencies, and deadlines.
• Strong follow-through and accountability, including anticipating needs, identifying inconsistencies, maintaining accurate records, and closing details independently.
• Ability to manage multiple events and shifting priorities in a fast-paced, deadline-driven environment while remaining calm, responsive, and precise.
• Comfort using AI-enabled tools, critically evaluating outputs, protecting confidential information, and maintaining accuracy.
• Proficiency with Wrike, Cvent, Asana, or comparable project management and event platforms, plus common office and collaboration software.
• Clear written and verbal communication, collaborative coordination skills, resourcefulness, initiative, and judgment about when to resolve or escalate issues.
• Willingness to travel approximately 30% as needed.

Culture & Benefits

• Hybrid work for employees within commuting distance of an office, with remote consideration for those outside commuting distance.
• Health, dental, and vision insurance.
• 401(k).
• Flexible Time Off.
• Guidance on approved AI tools, data handling, privacy, and confidentiality.