Payroll Specialist (Robotics)

Location: Hybrid, based out of the Fremont, California, or Pittsburgh, Pennsylvania office; all roles are U.S.-based. Applicants must have current authorization to work in the United States. Relocation assistance is provided for eligible roles.

Salary: $58,000–$91,000 USD annual base salary, depending on market location, job-related knowledge, skills, and experience.

Company

hirify.global develops commercially deployed humanoid robots for warehouses, manufacturing facilities, and distribution centers, with a focus on safety and automation that enhances human potential.

What you will do

• Process accurate and timely biweekly payroll, validate hours, earnings, deductions, adjustments, and payroll inputs, and maintain supporting records.
• Ensure compliance with federal, state, and local wage and hour laws, garnishments, payroll tax requirements, and other mandates.
• Research and resolve employee payroll questions, discrepancies, tax notices, relocation items, and special payroll calculations with People Operations, Accounting, employees, agencies, and external tax partners.
• Support payroll processing for Restricted Stock Units, payroll audits, nondiscrimination testing, annual reporting, year-end activities, and documentation requests.
• Communicate confidential payroll information clearly and professionally and maintain discretion when handling compensation data.
• Identify opportunities to improve payroll processes, controls, efficiency, and related special projects.

Requirements

• 2–4 years of progressive payroll experience, including biweekly payroll processing in a fast-paced, high-growth environment.
• Experience with multi-state payroll, payroll data validation, adjustments, and troubleshooting.
• Experience working with payroll systems and HRIS platforms.
• High sense of urgency, exceptional attention to detail, strong organizational skills, and commitment to accuracy.
• Ability to meet time-sensitive deadlines, manage multiple priorities, work autonomously, independently research issues, recommend solutions, and follow through to resolution.
• Strong communication, collaboration, analytical, and problem-solving skills, including effective collaboration across People Operations, Accounting, and other internal teams.
• Moderate to strong proficiency in Excel and/or Google Sheets.
• Ability to handle confidential employee and payroll information with discretion and maintain accurate documentation.
• Comfort working in a fast-paced, evolving environment.

Nice to have

• Experience with payroll taxes, tax notices, or payroll compliance.
• Experience with equity or RSU payroll processing.

Culture & Benefits

• Hybrid work environment with flexible work arrangements.
• Full-time benefits include a 401(k) plan with a 6% company match, company stock options, and company-paid medical, dental, vision, and short- and long-term disability insurance.
• Benefits begin on the first day of employment; employee assistance support is also provided.
• Time off includes flexible unlimited PTO for exempt employees or vacation and paid sick leave for non-exempt employees, plus 12 company holidays and a winter shutdown.
• Additional benefits include paid parental leave, professional development and tuition reimbursement, catered lunches at Salem and Pittsburgh locations, eligible-role relocation assistance, and an annual discretionary bonus.