Payroll and Contracts Officer (Australian Payroll)

Location: Work from home in the Philippines; onsite work is also listed as a preferred working arrangement. Cities: Ortigas, Alabang, Pampanga, or Cebu. Work schedule: 10:00 AM–6:00 PM AEST / 7:00 AM–4:00 PM Philippine time.

Company

Support a growing Australian business with payroll, contracts administration, quotations, and operational support.

What you will do

• Process payroll for all staff using Employment Hero, including modern award interpretation, Fair Work compliance, and Enterprise Bargaining Agreement requirements.
• Collect, review, verify, and manage employee timesheets for accurate payroll input.
• Perform regular bank and account reconciliations in Xero and support general bookkeeping activities.
• Coordinate contract administration for new and ongoing client engagements and review scopes of work for accuracy and completeness.
• Prepare basic and detailed quotations for construction cleaning engagements, using quantity data extracted from Togal AI.
• Handle general administrative and operational tasks as directed by the business owner.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• Proven Australian payroll experience, including modern award interpretation, payroll compliance, and work in complex payroll environments.
• Hands-on experience processing payroll under Enterprise Bargaining Agreements and maintaining a high level of accuracy and attention to detail.
• Demonstrated experience collecting, reviewing, and verifying timesheets for accurate payroll processing.
• Working knowledge of Xero, including reconciliations and general bookkeeping functions.
• Strong organisational skills with the ability to manage multiple responsibilities, deadlines, and competing priorities.
• Ability to work independently, take ownership, and make sound decisions with minimal supervision.
• Excellent written and verbal English communication skills for professional communication with internal and external stakeholders.
• Comfort working in a growing business where responsibilities may extend beyond payroll into contracts administration, quotations, and operational support; willingness to learn new processes and handle unfamiliar tasks.
• Commitment to accurate work and confidence in identifying issues, asking questions, and seeking clarification.

Nice to have

• Payroll experience in construction, labour hire, facilities management, or cleaning industries.
• Experience preparing quotations, reviewing scopes of work, or supporting estimating and project administration.
• Experience in contracts administration, document management, or operational support.
• Hands-on experience using Employment Hero.
• Familiarity with Togal AI or similar quantity take-off and estimating platforms.
• Experience in a small to medium-sized business where adaptability and ownership are valued.

Culture & Benefits

• Full-time employment with work-from-home arrangements in the Philippines; onsite work is also listed among the preferred arrangements.
• HMO, dental, and life insurance for the employee and one free dependent from day one, with the option to add more dependents.
• Uncapped placement incentives.
• Ongoing training and upskilling opportunities.
• Paid birthday, vacation, medical, and maternity leaves, with up to six vacation days convertible to cash on the anniversary.
• Employee engagement activities including a year-end party, family day, and team building.