Executive Administrator

Location: Dubai, United Arab Emirates

Company

hirify.global is a global payments technology company facilitating transactions between consumers, merchants, financial institutions, and government entities across more than 200 countries and territories.

What you will do

• Provide executive, operational, and administrative support to senior leaders based in Dubai.
• Manage complex calendars, international travel, meeting priorities, leadership events, and executive communications across multiple time zones.
• Coordinate leadership meetings, strategic planning sessions, client engagements, offsites, conferences, and team events.
• Prepare presentations, reports, briefing materials, correspondence, research summaries, and recommendations for executive audiences.
• Track priorities, risks, dependencies, deadlines, budgets, expenses, invoices, suppliers, contracts, and governance requirements.
• Use approved AI-enabled and digital productivity tools to improve meeting preparation, document development, workflow management, and information synthesis.

Requirements

• At least 7 years of experience in executive assistance, administrative assistance, business operations, or a similar support role.
• Experience supporting Vice President-level or other senior leaders in a fast-paced, complex, multinational, or matrixed environment.
• Strong organizational, prioritization, stakeholder management, communication, judgment, discretion, and problem-solving skills.
• Experience coordinating across countries, cultures, functions, and time zones, including complex international travel.
• Excellent written and verbal English communication skills.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint, plus experience with AI-enabled productivity tools.

Nice to have

• Bachelor's degree or equivalent professional experience.
• Experience supporting teams within the CEMEA region.

Culture & Benefits

• Work in a fast-paced, multicultural, and highly matrixed environment.
• Collaborate with executive assistants and administrative professionals across the organization.
• Support business operations across CEMEA markets and global functions.
• Assist with UAE immigration-related activities, travel documentation, and compliance requirements.