Assistant to the Managing Partner - CAA Portas

Location: Dubai, United Arab Emirates (Dubai Media City Building 2)

Company

CAA Portas is CAA’s sports management consulting division, helping sports leaders address complex organisational, business performance, funding, leadership, and social impact challenges.

What you will do

• Serve as the primary internal point of contact, gatekeeper, and proxy for the Managing Partner.
• Manage a complex diary across multiple time zones and anticipate frequent schedule changes.
• Coordinate business travel, including itineraries, bookings, logistics, visas, and expenses.
• Plan partner meetings and other in-person meetings, prepare minutes, and follow up on action points.
• Manage Dubai office administration and coordinate connectivity, team-building, and cross-business initiatives.
• Support business development, regional HR initiatives, Partners, and international offices.

Requirements

• Proven Executive Assistant experience supporting C-suite executives, ideally in consultancy or professional services.
• Excellent organisational, time-management, communication, and relationship-building skills.
• Experience liaising with high-net-worth clients, government institutions, and international stakeholders.
• Ability to coordinate multiple international time zones and complex multi-destination travel.
• High emotional intelligence, sound judgment, and the ability to make operational decisions autonomously.
• Proficiency in Microsoft Word, PowerPoint, and Excel, with willingness to work occasional extended hours, weekends, and travel.

Culture & Benefits

• Collaborative environment focused on exceptional client service and positive impact through sport.
• Opportunity to work across CAA Sports’ international network and regional initiatives.
• Role includes exposure to VIP, high-profile, government, and international stakeholder environments.