Senior Logistics Specialist

Location: Reston, Virginia, United States; work may take place at an hirify.global or contractor facility or a client site in the Washington, DC metropolitan area. Domestic travel and on-site event support may be required.

Salary: $74,090.00–$125,954.00 per year

Company

hirify.global is an advisory and technology services provider supporting clients with complex challenges through specialized expertise and technology.

What you will do

• Develop logistics plans, schedules, checklists, and operating procedures for scientific peer-review panels, workshops, and program meetings.
• Coordinate venues, meeting rooms, accessibility, audiovisual services, collaboration tools, catering, transportation, ticketing, lodging, and event readiness.
• Manage per diem, honoraria, reimbursements, participant rosters, travel records, schedules, status reports, and event documentation.
• Serve as the primary logistics contact for reviewers, panelists, government stakeholders, vendors, and project teams.
• Provide on-site or virtual event support, monitor execution, manage risks, and develop contingency plans for complex travel and meeting issues.
• Coordinate vendors and collaborate with project managers, scientists, technical teams, and government stakeholders to keep concurrent reviews on schedule.

Requirements

• At least 10 years of professional experience supporting meeting and conference planning, or a college degree with at least 5 years of relevant experience.
• High school diploma or GED, or a college degree.
• Willingness and ability to travel domestically and provide on-site support when required.
• Strong planning, organization, communication, customer-service, problem-solving, and attention-to-detail skills.
• Experience coordinating participant travel, transportation, ticketing, lodging, venues, per diem, honoraria, or reimbursements.
• Successful completion of a federal background investigation and obtaining and maintaining a Personal Identity Verification credential are required.

Nice to have

• Experience supporting scientific or technical peer-review panels, merit-review activities, grant programs, or research events.
• Experience coordinating high-volume reviewer or panelist travel and payments across concurrent events.
• Experience applying federal travel requirements to transportation, lodging, per diem, honoraria, or reimbursements.
• Experience with event-management platforms, virtual meeting tools, travel systems, or peer-review and grants-management systems.
• A relevant meeting or event-planning credential.

Culture & Benefits

• Full-time employment with pay determined by experience, skills, certifications, competencies, location, and contract provisions.
• Work across in-person, virtual, and hybrid events depending on program requirements.
• Equal-opportunity workplace with reasonable accommodations available throughout the employment process.
• No classified security clearance is required.