Course and Conference Officer

Location: Heidelberg, Germany; flexible hybrid work, with onsite and remote work arranged around the events programme. Some evening and weekend shifts are required.

Salary: from €3,812 per month after tax, dependent on experience and training; pension and health insurance contributions are excluded.

Company

hirify.global is an international, curiosity-driven life sciences research organisation providing training, conferences, and scientific events.

What you will do

• Manage the end-to-end production of assigned conferences, courses, and events over one- to two-year lifecycles.
• Support scientific organisers, speakers, trainers, and participants from project kick-off through onsite delivery and event completion.
• Use event management software, databases, registration platforms, and content management systems for applications, registrations, abstracts, reviews, and event websites.
• Manage budgets, registration payments, speaker expenses, grant applications, and financial and statistical reporting.
• Coordinate catering, technical setup, transport, travel, accommodation, networking activities, social events, and promotional campaigns.
• Lead onsite event delivery and collaborate with internal teams, external partners, suppliers, and service providers.

Requirements

• Experience in event coordination, conference planning, course management, or similar project work.
• Strong organisational, administrative, coordination, customer service, communication, and relationship-building skills.
• Full fluency in English is required.
• Confident use of Microsoft Office, especially Outlook and Excel, plus experience with databases, content management systems, and registration platforms.
• Ability to multitask, manage time effectively, stay calm under pressure, and learn new software quickly.
• Degree in events or a related field, another relevant qualification, or equivalent experience.

Nice to have

• Some German language skills.

Culture & Benefits

• International, inclusive, community-oriented working environment with flexible working arrangements.
• Three-year contract, renewable up to a maximum of nine years, with progression opportunities.
• Salary free of income tax, pension scheme, insurance coverage, allowances, and annual salary review.
• Private medical insurance, 30 days of annual leave, and public holidays.
• Relocation package with installation grant where applicable, plus international newcomer and family benefits.
• Heidelberg campus facilities include a shuttle bus, cafeteria, library, sports and social clubs, and kindergarten services.

Hiring process

• Submit a CV and cover letter through the online application system.
• Initial interviews are virtual, followed by second-stage onsite interviews in Heidelberg.