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Location: Shanghai, China

Company

hirify.global is a global pharmaceutical company focused on developing breakthroughs that improve patients’ lives.

What you will do

• Provide administrative and secretarial support to business leaders and coordinate services across the department.
• Create agendas, schedule appointments, coordinate conference calls, and prepare meeting minutes.
• Organize electronic and hard-copy records, manage files, and verify data for accuracy.
• Manage purchase orders through Ariba, track invoices, and coordinate large or off-site meeting logistics.
• Identify process improvements, resolve administrative issues, and coordinate with cost-effective vendors.
• Organize workflows independently, provide backup support to other departments, and guide colleagues when needed.

Requirements

• Bachelor’s degree or above.
• 3+ years of administrative experience with strong planning and organizing skills.
• Ability to perform office functions efficiently and deliver high-quality work on time.
• Strong learning agility, interpersonal communication, judgment, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word.

Nice to have

• Experience supporting executive leadership in a global organization.
• Knowledge of the pharmaceutical industry and healthcare environment.

Culture & Benefits

• Collaborative administrative support environment focused on efficient operations and patient impact.
• Opportunities to suggest process improvements, train colleagues, and provide guidance across teams.
• Work requires professionalism, accountability, confidentiality, and independent prioritization.