6 дней назад
Executive Secretary (C-Suite)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Secretary (C-Suite) (Executive Support/Global Investment): Managing complex executive calendars, international travel, regional meetings, confidential information, expenses, and senior stakeholder coordination with an accent on discretion, prioritization, and cross-geography support. Focus on coordinating board and client events, resolving time-zone conflicts, handling sensitive matters, and maintaining reliable administrative operations for senior leadership.
Location: Hong Kong, Hong Kong; hybrid schedule with at least four days per week in the designated office and one day outside an office. The role requires coordination across multiple time zones.
Company
is a global investment management firm providing investment strategies and vehicles to clients worldwide.
What you will do
- Manage complex calendars across multiple time zones, resolve conflicts, and prioritize business-critical engagements.
- Coordinate domestic and international travel, including flights, accommodation, ground transportation, visas, itineraries, and contingencies.
- Plan and deliver regional meetings, forums, board meetings, client meetings, and key events, including agendas, materials, logistics, and follow-up.
- Handle confidential files, sensitive business matters, urgent issues, compliance records, expenses, invoices, and related documentation.
- Support senior-level visitors, personal administrative matters, the Asia Pacific CAO team, and hotel relationship management.
- Represent Asia Pacific in the Monthly Global EAs forum and communicate senior leadership messages accurately and confidentially.
Requirements
- Extensive experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting a chief executive or comparable senior leader in a complex international organization.
- Experience managing complex priorities independently and interacting with senior management, clients, VIPs, and cross-functional stakeholders.
- Strong discretion, integrity, judgment, confidentiality, risk awareness, and compliance understanding.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Forms.
- Degree holder, or diploma or higher qualification in business administration, secretarial studies, or a related discipline with equivalent relevant experience.
- Excellent spoken and written English, Cantonese, and Mandarin required.
Culture & Benefits
- Hybrid workplace model with four office days and one day outside the office each week.
- Generous annual leave and flexible paid time off.
- Learning and development programs.
- Health and wellbeing benefits.
- Parental leave benefits and an employee stock purchase plan where applicable.
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