Office Admin Manager

Location: Shanghai, China

Company

hirify.global is a global assurance partner providing assurance, certification, cybersecurity, inspection, and training services to organizations in more than 50 countries.

What you will do

• Manage Shanghai office operations, including facilities, vendors, supplies, equipment, building administration, invoices, and filing systems.
• Coordinate local events, meetings, conferences, and Town Halls across Greater China.
• Own internal communications for Greater China, including newsletters, localized messaging, and alignment with global communications.
• Provide executive and administrative support to the Greater China Leadership Team, including diary management, meeting preparation, briefings, travel, reports, and project coordination.
• Liaise with internal and external clients, government bodies, industry partners, and regional stakeholders.
• Provide English and Mandarin translation and interpretation while handling sensitive information confidentially.

Requirements

• Strong experience in a similar Office Manager, Executive Assistant, or Personal Assistant role in a fast-paced commercial environment.
• Experience supporting a regional or country leadership team and managing competing priorities.
• Proven internal communications experience, including newsletters, Town Halls, and corporate messaging.
• Strong written and verbal English and Mandarin communication skills are required.
• Exceptional organization, attention to detail, resilience, discretion, and ability to manage confidential information.
• Ability to work from the Shanghai office in China.

Nice to have

• Familiarity with the Greater China business environment and cultural nuances.
• Experience supporting regional projects involving global stakeholders.

Culture & Benefits

• Collaborative global working environment with professional development support.
• Opportunities for career progression and learning about a global assurance business.
• Flexible working arrangements where applicable.
• Competitive market-aligned salary and comprehensive benefits package.
• Pre-employment checks may include identity, right-to-work, employment history, education, and criminal-record verification where permitted by local law.