Patent Coordinator (Biotech)

Location: United States - Remote; the role may also be based at hirify.global locations in Thousand Oaks, California; Cambridge, Massachusetts; or South San Francisco, California.

Salary: $79,083.15–$106,994.85 annual base salary.

Company

hirify.global is a biotechnology company developing medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Prepare, proofread, assemble, and file patent applications, amendments, declarations, information disclosure statements, assignments, powers of attorney, and other prosecution documents with the USPTO and WIPO.
• Prepare filing shells and supporting documents for Office Action responses, coordinate attorney or agent approval, and submit filings by applicable deadlines.
• Maintain patent prosecution dockets in an intellectual property management system by reviewing correspondence, entering actions and dates, running reports, and flagging risks.
• Maintain complete electronic matter files, citation matrices, filing receipts, correspondence, and patent histories.
• Coordinate foreign filing formalities, patent assignments, execution, filing, and recordation with internal stakeholders and outside counsel.
• Provide administrative support to patent attorneys and agents, including correspondence, calendars, meetings, travel, reports, and workflow improvements.

Requirements

• Associate’s degree and 2 years of legal experience, or 2 years in a technical school setting with hands-on experience, or a high school diploma/GED and 4 years of legal experience.
• Three or more years of recent patent prosecution support experience in a law firm or corporate legal department is preferred.
• Experience with U.S. and international patent prosecution documents, deadlines, correspondence, attorneys, agents, and foreign associates.
• Experience with ANAQUA or another intellectual property management or docketing system; familiarity with USPTO and WIPO electronic filing systems is preferred.
• Strong proofreading, document preparation, Microsoft Office, organization, communication, and time-management skills.
• Ability to handle confidential information, manage competing priorities, and promptly raise issues.

Nice to have

• Paralegal certificate or equivalent legal training.
• Notary Public commission or willingness to obtain one if required.

Culture & Benefits

• Collaborative, innovative, and science-based work environment.
• Health, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus program and stock-based long-term incentives.
• Paid time off, work-life balance support, and career development opportunities.
• Flexible work models where applicable.