Conference Officer (Meeting Planning)

Location: hirify.global headquarters, Rome, Italy. The role requires on-site management of conference activities and may involve complex meetings outside normal working hours.

Company

hirify.global is a Specialized Agency of the United Nations supporting the transformation of agrifood systems through its strategic framework.

What you will do

• Lead the planning, coordination, and delivery of high-level conferences, hirify.global sessions, governing body meetings, and other events.
• Review session programming forms, resolve scheduling overlaps, and coordinate required services with meeting secretariats and internal units.
• Organize pre-session and in-session support, including venue setup, audiovisual systems, logistics, meeting rooms, and IT services.
• Supervise conference facilities staff, administrative operations, meeting-support personnel, and technical upgrades to meeting rooms.
• Prepare cost estimates, budget proposals, planning submissions, statutory reports, operational statistics, and policy analyses.
• Develop training materials, promote best practices, and identify and pilot innovative tools for conference-support services.

Requirements

• Advanced university degree in social sciences, political sciences, international law, international relations, or a related field.
• At least seven years of relevant experience in administration or the organization and management of major national or international events, meetings, or conferences.
• Working knowledge of English at proficiency level C.
• Intermediate knowledge at level B of another hirify.global official language: Arabic, Chinese, French, Russian, or Spanish.
• Ability to manage complex meetings, including those held outside normal working hours, and communicate with multiple stakeholders.
• Experience overseeing staff and budgets, with accuracy and tact in governance matters such as ballots and elections.

Nice to have

• Experience in more than one location or area of work, particularly in field positions.
• Experience managing governing body sessions in an intergovernmental environment.
• Knowledge of hirify.global's governance structure.

Culture & Benefits

• Fixed-term appointment for one year, with the possibility of extension subject to performance and funding.
• International health insurance, optional life insurance, disability protection, and pension fund entitlements.
• Thirty working days of annual leave per year, home leave travel, rental subsidy, and education grants subject to eligibility.
• Dependency allowances and family-friendly policies.
• Flexible working arrangements and an inclusive workplace culture focused on integrity, respect, diversity, and transparency.

Hiring process

• Submit a complete online profile, employment records, academic qualifications, language skills, and a letter of motivation through the hirify.global recruitment portal.
• Selected candidates may undergo performance, background, education, character, security, and medical checks.