Travel & Expenses Specialist

Location: Amsterdam, Netherlands

Company

Nebius builds a full-stack AI cloud platform for data and model training, inference, and production deployment, with a global engineering footprint.

What you will do

• Review and audit expense claims for accuracy, policy compliance, required documentation, and timely approval.
• Book and service corporate air and hotel travel using T&E platforms and GDS tools, including changes, exchanges, cancellations, fare rules, and ticketing conditions.
• Support employees with travel, expense, reimbursement, and policy questions, escalating complex issues to providers or internal specialists.
• Monitor and reconcile corporate card transactions, resolve aged or incorrectly coded items, and maintain accurate expense records.
• Validate coding, receipts, invoices, GL entries, accruals, reversals, and country-specific VAT or tax requirements.
• Prepare operational reporting, support audits and control testing, identify recurring issues and control gaps, and contribute to process improvements with Finance, Payroll, HR, providers, and system vendors.

Requirements

• 5+ years of experience in corporate travel, Travel & Expenses, travel operations, Accounts Payable, or Finance Operations, preferably in an international or multi-entity environment.
• Experience reviewing expense claims, applying policy and compliance requirements, and maintaining complete, audit-ready documentation.
• Working knowledge of accounting principles, including GL coding, reconciliations, accruals, and corporate card processes.
• Experience with a T&E or expense management platform such as Expensify, Navan, SAP Concur, or TravelPerk.
• Hands-on GDS experience with Amadeus, Sabre, Travelport, or a comparable system, including fares, booking classes, availability, and ticketing rules.
• Strong attention to detail, service orientation, spreadsheet skills, and the ability to manage high transaction volumes and recurring deadlines.

Nice to have

• Exposure to VAT, invoice compliance, or expense tax requirements.
• Experience supporting financial close, balance-sheet reconciliation, audits, operational reporting, or T&E control improvements.
• Experience with complex itineraries, exchanges, refunds, advanced airfare analysis, or extended GDS functionality.

Culture & Benefits

• Competitive compensation and career growth opportunities.
• Learning opportunities, flexibility, and ownership.
• Collaborative and innovative international environment.
• Opportunity to support impactful AI projects.
• Fast-moving culture focused on meaningful impact, trust, and continuous growth.