Office Manager (São Paulo, Brazil)

Location: São Paulo, Brazil; hybrid role based in the São Paulo hub, with office attendance required at least four days per week

Company

Figma develops a collaborative design platform that helps teams brainstorm, prototype, translate designs into code, and iterate with AI.

What you will do

• Create a welcoming and inclusive workplace experience for employees, guests, vendors, and visitors.
• Manage daily office operations, supplies, equipment, facilities requests, workplace safety, and local health and safety compliance.
• Coordinate vendors and partner with IT, Security, Facilities, People, and Legal teams to maintain a reliable office environment.
• Organize logistics and hospitality for in-office meetings, offsites, cultural celebrations, employee resource group activities, and volunteer events.
• Support regional onboarding and local People administration, including right-to-work checks, paperwork, benefits, medical checks, wellness programs, and employee records.
• Support employee relations, terminations, payroll, time tracking, labor requirements, union matters, and English–Portuguese translation and interpretation.

Requirements

• 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role.
• Professional fluency in English and Portuguese, with clear communication in both languages.
• Experience managing multiple priorities across office operations, employee support, vendors, and events.
• Sound judgment and discretion when handling confidential or sensitive employee information.
• Ability to work from the São Paulo office at least four days per week, with occasional flexibility for events outside standard working hours.

Nice to have

• Experience managing local health and safety processes or workplace compliance requirements.
• Experience working with labor unions or collective labor agreement requirements.
• Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices.
• Fluency in an additional language.

Culture & Benefits

• Inclusive workplace focused on diversity, accessibility, and equal employment opportunity.
• Opportunities to learn and develop through the “Grow as you go” value.
• Reasonable accommodations are available throughout the application, interview, and employment process.
• In-person onboarding is required after hire.

Hiring process

• Video interviews require candidates to keep their cameras on.
• Accommodation options are available for interviews and other parts of the hiring process.