Event Coordinator (Clinical Trials)

Location: Taguig City, Philippines

Company

hirify.global provides clinical research services, commercial insights, and healthcare intelligence for the life sciences and healthcare industries.

What you will do

• Coordinate participant registration, invitations, surveys, registration websites, response tracking, and event reports.
• Support virtual and face-to-face clinical training events in collaboration with Event Project Managers, Project Owners, creative teams, venue coordinators, and finance staff.
• Provide delegate registration and mailbox support before and during meetings, monitor attendance, and respond to participant inquiries across multiple time zones.
• Coordinate participant travel, transfers, accommodation, and visa requirements with project managers and external vendors.
• Collect and analyze participation data, prepare post-event reports, issue electronic attendance certificates, and identify discrepancies with corrective actions.
• Maintain accurate event documentation and upload materials using office and database systems.

Requirements

• Bachelor’s degree and 1–5 years of related experience.
• Experience managing events, client service, and participant coordination.
• Strong verbal and written communication, prioritization, planning, problem-solving, and teamwork skills.
• Intermediate proficiency in Word, PowerPoint, and Excel.
• Ability to build effective working relationships with coworkers, managers, clients, and cross-functional contributors.

Nice to have

• Experience coordinating corporate travel, including flights, hotels, ground transportation, and visa requirements.
• Experience with Cvent, Smartsheet, or SharePoint.

Culture & Benefits

• Work across global clinical training and engagement programs in virtual and in-person formats.
• Collaborate with project management, creative, venue, finance, and external vendor teams.
• Contribute through empathy, resourcefulness, creativity, proactive problem-solving, and ownership of deliverables.