Executive Assistant (Engineering/Project Control)

Location: Remote from Metro Manila, Philippines; observes AU office hours and AU national and state-specific holidays

Salary: PHP 70,000–85,000 per month

Company

Small business operating across Sales, Engineering, Workshop, and Executive functions with changing priorities.

What you will do

• Create and maintain engineering gates, protocols, checklists, checkpoints, and sign-off controls.
• Consolidate information from multiple platforms and file systems into structured, searchable project records.
• Prepare project documentation, customer updates, internal reports, approval packs, and sign-off records.
• Capture meeting decisions and actions, assign owners and deadlines, follow up on commitments, and escalate overdue items.
• Coordinate Sales-to-Engineering handovers and communication among Sales, Engineering, Workshop, and management.
• Track scopes, requirements, assumptions, changes, schedules, Gantt charts, workload, and engineering capacity.

Requirements

• Exceptional attention to detail, strong document control habits, and systems-oriented thinking.
• Project coordination or project controls experience covering scopes, requirements, action registers, schedules, Gantt charts, and status reporting.
• Clear written communication, sound judgement, and confidence following up across all levels of the business.
• Strong systems engineering and project management capability, with the ability to connect information across business systems.
• Resilience, discretion, and adaptability in a small-company environment with rapidly changing priorities.
• Experience with MYOB Acumatica.

Nice to have

• Experience in engineering, manufacturing, mining services, quality systems, or formal project management.

Culture & Benefits

• Remote work arrangement from Metro Manila, Philippines.
• Working schedule aligned with AU office hours.
• AU national and state-specific holidays are observed.
• High-influence coordination role in a small business with changing priorities.