Payroll Specialist

Location: Remote, based in Toronto, Ontario, Canada

Salary: $70,000–$75,000 CAD annually

Company

Propelis is a global portfolio of marketing services and technology companies operating across 30 countries, with more than 9,000 employees and 2,000 clients.

What you will do

• Manage end-to-end payroll cycles for assigned Americas countries, with a primary focus on Canada.
• Process, review, approve, and reconcile monthly and off-cycle payrolls using UKG, ADP Celergo, and local payroll systems.
• Administer UKG Workforce Management, including time and attendance data, schedules, absences, pay rules, approvals, and issue resolution.
• Perform payroll audits covering employee changes, variable pay, overtime, benefits, deductions, retroactive adjustments, statutory deductions, and employer costs.
• Coordinate with ADP, UKG, EORs, and local payroll providers to resolve issues, meet SLAs, and improve payroll processes.
• Support statutory filings, month-end and year-end activities, SOPs, payroll controls, system implementations, integrations, and regional payroll projects.

Requirements

• U.S. and Canada payroll experience is required.
• 5–8 years of relevant experience in multi-country payroll, preferably across the Americas.
• Strong knowledge of Canadian, U.S., and Americas payroll regulations, taxation, social security, pensions, statutory benefits, and employment-related requirements.
• Advanced Microsoft Excel skills and experience with ADP Celergo, UKG, and global payroll platforms.
• Hands-on UKG Workforce Management administration experience is required.
• Strong payroll auditing, reconciliation, vendor management, communication, and stakeholder coordination skills.

Nice to have

• Experience with EOR payroll operations or payroll vendor transitions across the Americas.
• PayrollOrg, CIPP, GPA, NPI, or similar payroll certification.
• Additional language capability.
• Experience with payroll transformation, mergers and acquisitions, new country implementations, system integrations, or global program rollouts.

Culture & Benefits

• Fully remote work arrangement.
• Equal opportunity workplace with accessibility accommodations available during recruitment.
• Opportunity to work within a global payroll structure spanning multiple countries and jurisdictions.