HR and Administrative Assistant

Location: hirify.global Vancouver Campus, Point Grey campus, Vancouver, BC, Canada. This is a 100% in-office position and is not eligible for hybrid work.

Salary: $4,594.00–$4,827.00 CAD per month

Company

hirify.global is a university supporting research, innovation, learning, and academic administration across its faculties and departments.

What you will do

• Support the HR cycle for faculty, postdoctoral fellows, and staff, including job postings, requisitions, appointments, reappointments, and Workday processing.
• Coordinate faculty and staff recruitment activities, including interviews, reference checks, candidate travel, accommodation, seminars, and search committee schedules.
• Provide administrative support for faculty promotion and tenure, honorary and adjunct appointments, personnel files, and postdoctoral fellow processes.
• Prepare, edit, proofread, distribute, and maintain departmental correspondence, reports, surveys, meeting materials, agendas, and minutes.
• Manage schedules, meetings, teaching evaluation processes, visitor arrangements, mail, shipments, supplies, rooms, vehicles, and office equipment.
• Serve as the department’s reception and communications contact, responding to telephone, email, and in-person inquiries with tact and professionalism.

Requirements

• High school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience.
• At least four years of human resources experience, including experience with HR processes, faculty promotion and tenure, and postdoctoral fellow appointments.
• Knowledge of hirify.global policies, procedures, and systems, including Workday and hirify.global SISC/FSC.
• Intermediate computer skills, including Microsoft Word and Excel, and the ability to prepare clear business correspondence, reports, and presentations.
• Strong organization, prioritization, judgment, discretion, confidentiality, communication, and meeting-minute skills.
• Ability and willingness to work fully in person at hirify.global Vancouver’s Point Grey campus.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Ongoing employment opportunity.
• Work as part of an administrative team supporting the Department of Zoology and Faculty of Science.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Hiring process

• Submit a cover letter explaining how qualifications meet the role requirements.
• Applications are accepted until 11:59 PM on October 2, 2026.