Operations Assistant

Location: Must live in the New England Section and be able to travel to the Westborough, Massachusetts office at least once a week. Attendance at in-person staff meetings is also required throughout the year. Hybrid work model with flexible hours, including some evenings and weekends.

Salary: $18–$22 per hour, non-exempt, for up to 20 hours per week.

Company

hirify.global is a nonprofit section of the United States Tennis Association serving tennis members and programs across the New England states.

What you will do

• Process invoices, expense reimbursements, vendor paperwork, registrations, and payments.
• Enter and monitor financial data, support reconciliations, monthly closing, reporting, and annual audit preparation.
• Coordinate recruitment administration, onboarding, background checks, compliance documentation, training records, and offboarding.
• Maintain secure digital personnel and medical records, time-off data, and access records.
• Help digitize internal forms and workflows while supporting Google Workspace, software, equipment, and office needs.
• Coordinate virtual and in-person meetings, staff events, mail, inboxes, and supplies.

Requirements

• Must live in the New England Section and travel to the Westborough, MA office at least once a week.
• High school diploma or equivalent required; a college degree or related experience is preferred.
• Strong Excel or Google Sheets skills, good math skills, and high attention to detail.
• Proficiency with Google Workspace and comfort learning new software platforms; Monday.com experience is preferred.
• Strong organization, communication, analytical, prioritization, collaboration, and project management skills.
• Ability to handle sensitive financial and personnel information confidentially and work flexible evenings and weekends when needed.

Culture & Benefits

• Flexible hybrid work model with a part-time schedule of up to 20 hours per week.
• Paid sick leave and training and development opportunities.
• Company laptop provided.
• Discounted tennis equipment and access to tickets for premier tennis events.
• Commitment to diversity, equity, inclusion, and an empowered workplace.

Hiring process

• Application review followed by candidate screening.
• Panel interview including the hiring manager.
• Professional reference checks for finalists, followed by a final HR offer.