Coordinator, Media Planning & Payments (Advertising)

Location: West Los Angeles, California, USA; hybrid schedule with in-office work required Monday-Wednesday and remote work available Thursday-Friday.

Salary: $25.00 per hour, with final compensation dependent on skills and experience.

Company

A privately held company operating a portfolio of health-focused brands and an in-house advertising and marketing agency.

What you will do

• Track planned media spending and maintain accurate media invoice records.
• Process invoices and record payment information in finance and media tracking tools.
• Coordinate with Media, Finance, Brand teams, and external vendors to resolve billing questions and confirm payments.
• Set up new and existing vendors and maintain payment documentation, including ACH information and W-9 forms.
• Organize campaign performance documentation for out-of-home, B2B, podcast, and other media campaigns.
• Support linear TV creative rotations, trafficking administration, and broader media operations.

Requirements

• Basic Microsoft Office skills, especially Excel.
• Basic math skills and comfort working with invoices, spending data, and payment information.
• Strong attention to detail and ability to manage multiple deadlines and tracking requirements.
• Strong written and verbal communication skills with comfort working cross-functionally.
• Organized, dependable, willing to learn new finance and media systems, and able to follow established processes.
• Associate’s degree or higher, or equivalent applicable experience.

Culture & Benefits

• Hybrid work schedule with remote work available Thursday and Friday.
• Medical, vision, and dental coverage, plus 401(k) match eligibility.
• Online physician consultations, mental health resources, life coaching, and fitness reimbursements.
• Career advancement, internal mobility, learning and development resources, and mentorship programs.
• Employee community groups and opportunities to participate in charitable and community initiatives.