Conference Project Manager (AI)

Location: Toronto, Canada; hybrid work with onsite conference delivery in Canada and internationally

Salary: 70,000–75,000 CAD per year, depending on experience and qualifications.

Company

hirify.global is a global marketing communications group connecting strategy, creativity, technology, and operations to support brands and organizations across 34 countries.

What you will do

• Lead a portfolio of complex national and international conferences, congresses, meetings, and hybrid events from planning through delivery and reporting.
• Act as the primary operational contact for association clients, translating strategy, governance, budgets, and scopes into clear project plans.
• Coordinate venues, contracts, programs, speakers, registration, housing, travel, catering, audiovisual production, exhibitions, sponsorships, accessibility, and onsite delivery.
• Lead cross-functional teams and external partners, assigning responsibilities, monitoring capacity, coaching staff, and resolving delivery barriers.
• Manage budgets, forecasts, procurement, contracts, invoicing, profitability, risks, dependencies, change requests, and contingencies.
• Use AI, automation, analytics, event technology, and digital platforms responsibly to improve quality, efficiency, accessibility, and client outcomes.

Requirements

• At least five years of progressive experience in conference, event, PCO, association, hospitality, or related professional services roles.
• Degree or diploma in event management, hospitality, business, communications, association management, or equivalent experience.
• Experience leading concurrent projects, managing budgets and forecasts, and handling procurement, contracts, vendors, and reconciliations.
• Strong client service, relationship-building, facilitation, presentation, analytical, organizational, and problem-solving skills.
• Fluent written and spoken English required.
• Advanced proficiency with Microsoft 365 and ability to analyze, visualize, and present project, participant, financial, and client data.

Nice to have

• Experience with association or medical/scientific society clients.
• French or another language.
• Experience with event, association, registration, abstract, CRM, marketing, collaboration, app, or virtual-event platforms.
• Knowledge of privacy, cybersecurity, accessibility, and records-management principles.

Culture & Benefits

• Flexible remote work environment with collaborative cross-functional teams.
• Health and dental benefits.
• Health Spending Account and Lifestyle Spending Account.
• Birthday day off.
• Occasional evening, weekend, extended onsite hours, and travel within Canada and internationally may be required.