Publication Coordinator (Medical Publishing)

Location: Tokyo, Japan (Hybrid); applicants must be able to commute to the hirify.global Tokyo office and have the legal right to work in Japan.

Company

hirify.global is a global research publisher providing journals, books, and technology-enabled products and services for researchers, health professionals, and educators.

What you will do

• Develop and manage timelines for Japanese and English manuscripts, abstracts, presentation slides, and posters.
• Coordinate with pharmaceutical clients, authors, medical writers, Sales, Operations, and other internal stakeholders.
• Communicate with journal editorial offices and manage manuscript submission and conference registration procedures.
• Collect author information, conflict-of-interest details, submission requirements, and other materials needed for publications.
• Track multiple projects, deadlines, documents, and confirmation items while maintaining accuracy and quality.

Requirements

• Bachelor’s degree or higher.
• Native-level Japanese proficiency for complex client communications and detailed inquiries.
• Business-level English proficiency in reading, writing, and verbal communication.
• At least three years of practical project management experience.
• Ability to prioritize multiple projects, coordinate stakeholders, manage schedules and documents, and work flexibly with strong attention to detail.
• Legal right to work in Japan and ability to commute to the Tokyo office are required.

Nice to have

• Experience in pharmaceuticals, healthcare, or medical publishing.
• Experience managing manuscripts, conference presentation materials, or similar deliverables.
• Experience coordinating physicians, researchers, pharmaceutical companies, and external vendors.

Culture & Benefits

• Work within Global MedComms, a medical communications team supporting manuscript development and publication activities.
• Collaborate with colleagues and stakeholders from diverse professional backgrounds.
• Inclusive environment focused on enabling diverse perspectives and supporting accessibility needs.