Corporate Administration Manager - Japan

Location: Tokyo, Japan; on-site

Company

hirify.global Japan operates as part of a global organization with headquarters in Israel.

What you will do

• Lead, support, and develop a Corporate Administration team of three.
• Oversee HR and labor administration, including onboarding, offboarding, payroll coordination, attendance, social insurance, documentation, benefits, and visa-related matters.
• Manage finance administration, purchase orders, payments, banking processes, budgets, procurement, and vendor onboarding.
• Oversee Tokyo office operations, facilities, workplace safety, disaster preparedness, maintenance, equipment, vehicles, and external service providers.
• Support employee engagement, company events, wellbeing initiatives, internal communications, corporate governance, and executive support for the CEO.
• Coordinate with global functions and headquarters in Israel while improving processes and employee experience.

Requirements

• 7+ years of relevant experience in Corporate Administration, General Affairs, HR Operations, Office Management, or a related function.
• Previous team leadership or management experience.
• Hands-on experience across multiple administration areas, including HR and labor administration, General Affairs, Finance Administration, Procurement, or Office Operations.
• Good working knowledge of Japanese corporate administration and employment practices.
• Experience managing external vendors and professional service providers, with strong organizational, prioritization, problem-solving, and stakeholder-management skills.
• Native-level Japanese and business-level English required; the position is based on-site in Tokyo, Japan.

Nice to have

• Experience in a multinational or foreign-owned company.
• Experience working with senior management or a country leader.
• Experience collaborating with an overseas headquarters and managing outsourced payroll, accounting, labor, legal, or other professional services.
• Experience improving processes or building administrative practices in a growing organization.

Culture & Benefits

• Direct ownership of a function supporting the effectiveness and employee experience of the Japan organization.
• Regular collaboration with headquarters in Israel and colleagues around the world.
• Restricted Stock Unit program and iDeCo subsidy program.
• Birthday and New Year gift programs, company-sponsored events, and generous vacation and leave programs.
• Weekends and Japanese public holidays off.