Legal Operations Specialist

Location: Palo Alto, California, United States; onsite role

Salary: $110,000–$135,000 USD per year, plus equity and benefits

Company

xAI develops AI systems designed to understand the universe and support humanity's pursuit of knowledge.

What you will do

• Own Legal Tracker as the system of record for legal matters, outside counsel engagements, e-billing, invoices, accruals, and spend reporting.
• Configure workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths.
• Review invoices, identify duplicates and non-compliant entries, and improve outside counsel spend control.
• Prepare matter, vendor, and spend reports and translate data into recommendations for legal leadership.
• Partner with attorneys and finance on matter setup, budgets, accruals, forecasting, and close processes.
• Improve legal operations and workflows, coordinate cross-functional projects, and use AI tools to reduce manual work.

Requirements

• 5+ years of experience in legal operations, legal finance, or a closely related role supporting in-house legal teams.
• Hands-on experience administering Legal Tracker or an equivalent e-billing and matter management system.
• Experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting.
• Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack.
• Strong organizational, time-management, written, and verbal communication skills, with the ability to manage multiple workstreams.
• Must meet U.S. ITAR eligibility requirements or be eligible to obtain the required U.S. Department of State authorizations.

Nice to have

• Deep Legal Tracker expertise, including configuration, reporting, vendor management, and user training.
• Experience with outside counsel guidelines, alternative fee arrangements, rate cards, and matter budgets.
• Experience using AI tools for invoice review, matter intake, reporting, and workflow documentation.
• Experience partnering with finance on accruals, forecasting, and legal spend reconciliation.
• Ability to operate independently while handling privileged, confidential, and commercially sensitive materials.

Culture & Benefits

• Small, highly motivated organization focused on engineering excellence and curiosity.
• Flat structure with hands-on contribution, strong prioritization, and direct communication.
• Equity and comprehensive medical, vision, and dental coverage.
• 401(k) retirement plan, short- and long-term disability insurance, and life insurance.
• Additional discounts and other employee perks.