Medical Operations Associate Manager Medical Affairs

Location: Milan, Italy (hybrid); occasional business travel required

Company

hirify.global is a biotechnology company that develops and commercializes medicines for serious diseases through science and innovation.

What you will do

• Drive compliant country Medical Affairs activities across therapeutic areas and local systems.
• Maintain audit readiness, legally required records, transparency reporting, ABAC documentation, and GXP processes.
• Localize SOPs and work instructions, create process guides, and identify operational improvements.
• Manage vendor lifecycles, assessments, confidentiality and commercial agreements, purchase orders, budgets, and expenses.
• Coordinate advisory boards, symposia, training sessions, congresses, venues, travel, IT, and catering.
• Lead meeting agendas, communications, action tracking, onboarding, offboarding, administration, and operational updates.

Requirements

• Bachelor’s degree in life sciences, business, or a related field, or equivalent experience.
• 6–8+ years of experience in pharmaceutical or biotechnology operations, coordination, project support, or administration.
• Experience in a country organization and knowledge of local compliance, transparency, governance, and regulated processes.
• Proficiency with Microsoft Office, Veeva CRM, Vault Medical, PromoMats, and procurement tools.
• Fluency in the local language and strong organization, communication, service orientation, and independent stakeholder-management skills.
• Significant Medical Affairs operations and event or congress logistics experience is preferred.

Nice to have

• Knowledge of iCertis or SAP.
• Experience partnering with Finance or Procurement.

Culture & Benefits

• Hybrid work environment with onsite expectations depending on the role and location.
• Inclusive workplace and equal-opportunity employment practices.
• Competitive total rewards package that may include bonuses, equity awards, pension or retirement benefits, health and wellness programs, insurance, paid time off, and family support benefits.
• Reasonable accommodation is available during recruitment for applicants with qualifying disabilities or chronic illnesses.