Legal Secretary/Administrative Assistant

Location: San Francisco, United States

Salary: $75,600–$124,200 per year in San Francisco, commensurate with relevant experience. Overtime eligible.

Company

hirify.global is a global law firm serving investors, entrepreneurs, and companies across life sciences, private equity, real estate, technology, and financial industries.

What you will do

• Provide administrative and executive support to attorneys, paralegals, and business leaders.
• Manage complex calendars, meetings, conference-room logistics, guest registration, equipment, catering, travel arrangements, calls, emails, and mail.
• Prepare expense reports, check requests, legal documents, correspondence, memos, and audit response letters.
• Maintain organized client and administrative files in the electronic document management system.
• Open and maintain client and matter numbers, perform conflict checks, and coordinate engagement-letter signatures through DocuSign.
• Facilitate attorney and paralegal time entry and support billing activities, including prebill review and deadline tracking.

Requirements

• High school diploma or GED required; a college degree is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational, prioritization, analytical, written, and verbal communication skills.
• Ability to manage multiple tasks and projects accurately in a fast-paced team environment.
• Commitment to confidentiality, privacy, discretion, collaboration, and continuous professional development.

Culture & Benefits

• Health, dental, and vision insurance.
• Life and disability insurance, plus a retirement and savings plan.
• Paid vacation, sick time off, and holidays.
• Emergency backup child and adult care.
• Professional development, career advancement, employee recognition, wellness, assistance programs, discounts, and other perks.