Conveyancing Paralegal / Conveyancing Assistant

Location: Philippines; Remote. Working hours: Monday to Friday, 9:00 AM to 6:00 PM AEST

Salary: up to PHP 80,000 per month

Company

hirify.global supports a busy residential conveyancing practice serving the Australian market.

What you will do

• Open and maintain conveyancing matters in Smokeball and PEXA, including client, agent, lender, broker, and solicitor details.
• Conduct conflict checks and verification of identity processes, issue onboarding correspondence, and maintain accurate records and key dates.
• Upload and review contracts and supporting searches, assist with titles, easements, covenants, and planning documentation, and prepare client summaries.
• Coordinate amendments, negotiations, special conditions, finance, inspection, cooling-off, execution, and exchange requirements.
• Manage post-exchange and settlement activities, including requisitions, discharge authorities, PEXA workspaces, settlement figures, adjustment worksheets, and settlement logistics.
• Complete post-settlement reporting, invoicing correspondence, registration and title confirmations, file closure, and archiving.

Requirements

• Previous experience in residential conveyancing or property law support within the Australian market.
• Hands-on experience with Smokeball and PEXA.
• Excellent file management, organisation, attention to detail, and deadline management skills.
• Strong written and verbal English communication skills for professional communication with clients, agents, brokers, and solicitors.
• Ability to identify issues early, escalate appropriately, and work independently within a structured supervisory environment.
• Resilience, accountability, proactive problem-solving, and the ability to manage a high-volume matter load.

Nice to have

• Experience supporting a high-volume Australian conveyancing or property law practice.
• Familiarity with Australian title, planning, and search documentation across different states.
• Experience working with outsourced or remote legal teams.
• Exposure to regular file reviews and clear supervisory frameworks.

Culture & Benefits

• Remote work from the Philippines.
• Structured supervision with direct reporting to the supervising solicitor.
• Collaboration with an outsourced solicitor on legal file work and regular file reviews.
• Fast-paced, no-fuss environment focused on accountability, accuracy, and self-sufficient work.