Office Manager (FinTech)

Location: Onsite in Wellington, New Zealand, with remote coordination support for the Auckland office

Company

hirify.global provides a global, end-to-end wealth management platform integrating technology with business and investment operations for financial institutions.

What you will do

• Manage the day-to-day operations of the Wellington office, including facilities, supplies, visitors, and workplace support.
• Provide remote office coordination for the Auckland office and act as a key contact for suppliers, building management, and internal stakeholders.
• Coordinate meetings, events, visitors, workplace initiatives, facilities, procurement, and health and safety processes.
• Support onsite Board meetings, office moves, workplace projects, and wider business initiatives.
• Provide Executive Assistant and administrative support to senior stakeholders, including diary coordination, travel, expenses, and credit card reconciliation.
• Build effective relationships with APAC senior leaders, cross-functional teams, suppliers, and external partners.

Requirements

• Experience supporting office operations, facilities, or office management activities.
• Strong stakeholder management skills and confidence engaging with senior leaders.
• Ability to handle highly confidential information with discretion, professionalism, and sound judgement.
• Excellent organisation, multitasking, prioritisation, and attention to detail.
• Proficiency in Microsoft Office and collaboration tools such as Outlook, Teams, and document management systems.
• Proactive, independent, responsive, and comfortable working as part of a broader support services team.

Culture & Benefits

• Generous staff benefits.
• Private medical and life insurance.
• Structured career development and training.
• Collaborative, inclusive, and supportive working environment.
• Exposure to senior leaders and opportunities to develop a broad business skillset.