Legal Coordinator - Intellectual Property

Location: Hybrid position working in the Rochester, New York office; Virtual - US is also listed as an additional location.

Salary: $23.58–$47.94 per hour

Company

hirify.global supports beer, wine, and spirits business divisions with legal and intellectual property services.

What you will do

• Support the global trademark, copyright, and patent portfolio, including clearance, filing, maintenance, research, and enforcement activities.
• Provide intellectual property litigation support by collecting and producing documents and coordinating with outside counsel and internal clients.
• Administer intellectual property contracts, NDAs, templates, redlines, approvals, signatures, notarization, legalization, and execution tracking.
• Manage contract requests, marketing procurement requests in Sirion, legal sample requests, matter-management data, databases, and reports.
• Develop and monitor intellectual property metrics, analyze team performance, and prepare reference materials, training guides, presentations, and procedures.
• Handle team administration, including vendor setup, purchase orders, invoices, mail, supplies, expenses, meetings, and conference calls.

Requirements

• At least 3 years of advanced administrative or office support experience; legal-environment experience is strongly preferred.
• Four-year college degree.
• Advanced Microsoft Office skills, including Word, Excel formulas, and PowerPoint, plus Adobe Acrobat expertise.
• SharePoint, OneDrive, workflow-tool, and document-management software experience is strongly preferred.
• Strong organization, time management, communication, problem-solving, accuracy, multitasking, and relationship-building skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Culture & Benefits

• Professional, positive, self-motivated, tech-savvy, and quality-focused working style.
• Full-time employment with paid time off.
• Medical, dental, and vision insurance for eligible employees.
• 401(k) and other benefits for eligible employees.
• Work involves extended periods of sitting or standing and computer use; reasonable accommodations may be available.