Administrative Services Manager

Location: On-site in Oklahoma, United States, Monday through Friday

Salary: $112,700–$140,800 USD per year

Company

Nebius builds a full-stack AI cloud platform for developers and enterprises, covering data and model training through production deployment.

What you will do

• Lead administrative and workplace operations for the Oklahoma Data Center.
• Manage workplace layouts, meeting rooms, furnishings, supplies, amenities, and site readiness.
• Coordinate building management, vendors, contractors, shipping, catering, cleaning, maintenance, and waste services.
• Manage procurement activities, purchase orders, invoices, expenses, vendor documentation, contracts, and service quality.
• Coordinate employee, contractor, and visitor access, onboarding and offboarding logistics, deliveries, emergency preparedness, and safety initiatives.
• Develop SOPs, policies, documentation, reporting, and operational improvements while supporting expansions, renovations, executive visits, audits, and events.

Requirements

• 5+ years of experience in office management, workplace operations, administrative services, facilities coordination, site operations, or business operations.
• Experience in technology, logistics, manufacturing, data centers, industrial environments, or other mission-critical operations.
• Experience managing vendors, contractors, procurement, budgets, purchase orders, invoices, expense tracking, and operational reporting.
• Ability to develop scalable SOPs, documentation, policies, and processes independently.
• Strong project coordination, organization, multitasking, communication, customer service, and stakeholder-management skills.
• Ability to work on-site Monday through Friday and occasionally support business needs outside standard working hours; strong written and verbal English communication skills.

Nice to have

• Experience with data centers, cloud infrastructure, critical facilities, industrial operations, or rapidly scaling organizations.
• Familiarity with Microsoft Teams, Slack, Jira, Confluence, workplace management platforms, ERP systems, or facilities management software.
• Experience with physical security, visitor management, workplace safety, access control, event planning, executive support, compliance, or operational audits.

Culture & Benefits

• Company-paid medical, dental, and vision insurance for employees and families.
• 401(k) plan with up to 4% company match and immediate vesting.
• Paid parental leave: 20 weeks for primary caregivers and 12 weeks for secondary caregivers.
• Company-paid short-term, long-term, and life insurance.
• Career growth, learning opportunities, flexibility, ownership, and an international environment focused on impactful AI projects.