(Senior) Executive Assistant

Location: Heidelberg, Germany; hybrid working model

Company

hirify.global is an AI company developing technologies as part of the AI revolution.

What you will do

• Manage the Co-CRO’s calendar, schedule meetings, and prepare daily appointments.
• Organize and prioritize incoming emails and handle domestic and international travel arrangements.
• Prepare itineraries, submit monthly expense reports, and support meeting materials and presentations.
• Track action items, remind stakeholders of deadlines, and coordinate team meetings, events, and offsites.
• Run contained internal-facing projects across areas such as P&C and define sustainable processes.
• Provide organizational support to the broader Research organization.

Requirements

• Significant prior experience as an Executive Assistant in one or two fast-paced environments, potentially including project management.
• Professional working proficiency in German and English.
• Highly reliable, detail-oriented, proactive, adaptable, and able to solve problems independently.
• Strong discretion and the ability to handle confidential and sensitive information with integrity.
• Comfort using Google Suite, Slack, and Jira, with the ability to learn new digital tools quickly.

Culture & Benefits

• 30 days of paid vacation.
• Flexible working hours and a hybrid working model.
• Fitness and wellness offerings through Wellhub and mental health support through nilo.health.
• Bike leasing through JobRad and a subsidized Germany-wide transportation ticket.
• Subsidized company pension plan, technical equipment budget, and Virtual Stock Option Plan.