Office Manager / Executive Assistant

TL;DR

Office Manager / Executive Assistant (Administration): Coordinating schedules and managing office operations for a defense technology company with an accent on administrative efficiency and leadership support. Focus on streamlining day-to-day operations, organizing logistics, and supporting the founders in a high-growth environment.

Location: Munich, Germany. EU work authorization required.

Company

hirify.global is a Munich-based defense technology company developing fully autonomous Counter-UAS systems.

What you will do

• Coordinate calendars, meetings, and appointments for the founders and leadership team
• Manage office supplies and day-to-day office operations, including equipment procurement
• Handle expense reports, invoices, and other accounting and administrative tasks
• Support travel planning and logistics for team members and leadership
• Organize internal events, team activities, and offsites
• Support onboarding logistics for new hires, including workspace and equipment setup

Requirements

• Prior experience in office management, executive assistance, or administrative support
• High level of organization and ability to manage multiple priorities
• Strong communication skills in German and English
• Proactive mindset and ability to handle confidential information with discretion
• Basic proficiency with Microsoft Office and accounting/invoicing tools
• EU work authorization

Nice to have

• Experience supporting founders or leadership teams in a startup environment
• Familiarity with basic bookkeeping or coordinating with external tax advisors

Culture & Benefits

• Competitive cash compensation based on experience
• Opportunity for accelerated professional learning and growth in a fast-paced environment
• High-impact role contributing directly to the success of a defense tech startup