Administrative Specialist Support

Location: Tampa, Florida; hybrid schedule with 4 days onsite and 1 day remote per week.

Company

hirify.global provides staffing and contract workforce services.

What you will do

• Coordinate department, safety, project, and visitor meetings, including rooms, catering, materials, minutes, and follow-up documentation.
• Support contractor and employee onboarding, offboarding, access requests, workspace setup, and equipment coordination.
• Maintain training records, organizational charts, contact lists, seating charts, shared resources, and other administrative documentation.
• Process invoices, purchase requisitions, service requests, time-reporting issues, and other administrative transactions.
• Support leadership with reports, presentations, document control, DocuSign, and daily operational coordination.
• Manage office supplies, vendor relationships, vehicle administration, inspections, and department events.

Requirements

• Experience providing administrative support in a project-focused environment.
• Experience coordinating meetings and calendars, preparing meeting minutes, and maintaining documentation.
• Experience supporting onboarding and offboarding activities.
• Experience processing invoices, purchase requisitions, or similar administrative transactions.
• Strong Microsoft PowerPoint and Microsoft Word skills, including advanced formatting and document management.
• Strong organizational, communication, coordination, and prioritization skills.

Nice to have

• Experience with Power BI.
• Experience designing presentations in Microsoft PowerPoint.

Culture & Benefits

• Hybrid work schedule with 4 onsite days and 1 remote day per week.
• Contract opportunity lasting 6+ months.
• W-2 employment only; C2C arrangements are not eligible.
• Visa sponsorship is available.