Construction Operations & Financial Coordinator (QuickBooks)

TL;DR

Construction Operations & Financial Coordinator (QuickBooks): Managing administrative, financial, and project operations for a growing construction business with an accent on bookkeeping and project coordination. Focus on streamlining workflows via SOPs, managing CRM activities, and ensuring accurate financial tracking.

Location: Remote (Must align with 8:00 AM - 5:00 PM CST schedule)

Company

hirify.global is a professional recruitment and staffing partner matching experienced specialists with growing businesses.

What you will do

• Manage client and supplier invoicing, process payments, and track bills using QuickBooks and JobTread.
• Coordinate daily and weekly project schedules with trade teams, suppliers, and subcontractors.
• Handle CRM activities, including customer intake, scheduling consultations, and updating GoHighLevel.
• Develop and maintain Standard Operating Procedures (SOPs) to improve operational workflows.
• Monitor active projects, update milestones, and audit project data before final invoice release.
• Follow up on client quotes and estimates to maximize sales conversion.

Requirements

• Experience in operations, administration, or project coordination within the construction or trades industry.
• Strong proficiency in QuickBooks and ability to quickly learn JobTread.
• Experience using CRM platforms and automation tools (GoHighLevel is an advantage).
• Proven ability to document workflows and create clear SOPs.
• Excellent written and verbal communication skills for managing client interactions.
• Availability to work Monday - Friday, 8:00 AM - 5:00 PM CST.

Culture & Benefits

• Permanent work-from-home arrangement.
• Immediate hiring process.
• Health insurance coverage for eligible locations.
• Opportunity to grow into a long-term operational leadership role.