Administrative Assistant (Fintech)

TL;DR

Administrative Assistant (Administration): Supporting the CEO Office and Executive Assistant in a global trading environment with an accent on operational coordination, schedule management, and travel logistics. Focus on maintaining high standards of professionalism and efficiency in a fast-paced corporate setting.

Location: Onsite in Amsterdam, Netherlands (must be comfortable working in office 5 days per week)

Company

A global proprietary trading firm operating in a high-performance, non-hierarchical environment.

What you will do

• Provide day-to-day administrative support to the Executive Assistant to the CEO.
• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Coordinate all travel arrangements, including flights, accommodation, and detailed itineraries.
• Organize meeting logistics, including room bookings, catering, and preparation of agendas/presentations.
• Process expenses, invoices, and approvals accurately and in a timely manner.
• Support the planning of internal events, leadership meetings, offsites, and board-related logistics.

Requirements

• 2–5 years of experience in an administrative or support role (e.g., Team Assistant, Office Manager, PA).
• Must be based in or able to work onsite in Amsterdam 5 days per week.
• Excellent communication skills in English.
• Strong proficiency in MS Office / Microsoft 365.
• High level of professionalism and discretion when handling sensitive information.
• Interest in using AI tools (e.g., Microsoft Copilot) to increase operational efficiency.

Culture & Benefits

• Access to Flow Academy and opportunities to attend domain-related conferences.
• Daily catered lunch, fully stocked kitchen, and in-house Bar and Lounge with games.
• Wellness perks including an in-house gym, nutritionist, personal trainer, and bi-weekly massages.
• Annual company trip and a variety of regular corporate events.
• Opportunities for global rotations across worldwide offices.
• Competitive salary and annual discretionary profit share.