Payroll Accountant (US Payroll)

TL;DR

Payroll Accountant (US Payroll): Managing end-to-end payroll operations for U.S.-based organizations with an accent on tax compliance, accounting reconciliations, and financial reporting. Focus on ensuring 100% on-time payroll processing, resolving discrepancies, and maintaining audit-ready payroll records within a remote environment.

Location: Must be based in South Africa. Working hours: Flexible, aligned with U.S. Client Business Hours.

Company

hirify.global is a professional services firm connecting talent with U.S.-based organizations for finance and accounting operations.

What you will do

• Process bi-weekly, semi-monthly, and monthly payrolls for organizations of 50–500 employees.
• Record payroll journal entries and reconcile payroll clearing accounts in systems like QuickBooks, NetSuite, or Xero.
• Prepare and submit federal, state, and local payroll tax payments and filings including 941, W-2, and 1099.
• Investigate and resolve payroll discrepancies and respond to employee inquiries regarding paychecks and tax withholding.
• Reconcile healthcare, retirement, and benefit contributions to ensure alignment with employee elections.
• Develop and maintain payroll SOPs and implement process improvements using Excel automation.

Requirements

• Must be based in South Africa.
• 2+ years of payroll processing experience.
• Hands-on experience with payroll platforms such as ADP, Paychex, Gusto, or BambooHR.
• Working knowledge of U.S. payroll tax regulations and compliance requirements.
• Intermediate to advanced Microsoft Excel or Google Sheets skills (Pivot Tables, VLOOKUP).
• Excellent written and verbal English communication skills.

Nice to have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Multi-state or international payroll experience.
• Experience with HRIS integrations like Zenefits or Workday.
• Experience supporting audits and compliance reviews.

Culture & Benefits

• Fully remote work environment.
• High-impact role within finance and accounting operations.
• Exposure to diverse U.S. payroll, tax, and HR systems.
• Clear career growth paths into Senior Payroll Accountant or Management roles.

Hiring process

• Initial Phone Screen.
• Spark Hire Intro Video (3–5 minutes).
• Practical Assessment (Payroll Reconciliation & Discrepancy Resolution).
• Client Interview.
• Offer & Background Verification.