Workplace Experience Coordinator

TL;DR

Workplace Experience Coordinator (Administration): Managing day-to-day office operations and reception to create a functional and inspiring environment with an accent on operational efficiency and employee engagement. Focus on overseeing facility maintenance, organizing company events, and streamlining administrative processes.

Location: Paris, France. Must be in the office 4 days per week (Mondays-Thursdays)

Company

A certified B Corporation fighting food waste through a marketplace app connecting businesses with surplus food to consumers.

What you will do

• Manage office and reception operations, serving as the primary point of contact for visitors and guests.
• Oversee administrative and financial tasks, including budgeting, procurement of supplies, and invoice processing.
• Coordinate employee onboarding/offboarding and manage company merchandise and IT hardware inventory.
• Plan and execute a variety of company events, from weekly meetings to large annual parties.
• Liaise with landlords and service providers to ensure facilities are well-maintained.
• Implement sustainability initiatives and ensure compliance with workplace safety requirements.

Requirements

• Proven experience in office management, facilities, or a similar administrative role.
• Strong project and event management skills with high attention to detail.
• Experience managing budgets and tracking expenses.
• English: C1 (fluent) required.
• Location: Must be based in Paris and able to work onsite 4 days per week.

Culture & Benefits

• Extra month of parental leave and additional days off for significant life events.
• Health insurance, pension plans, and meal vouchers.
• Annual mobility budget and free access to fitness classes.
• Paid volunteer time through the Shareback programme.
• Regular social events and monthly free Surprise Bags.